At their meeting in Sydenham on Tuesday Night (April 2) South Frontenac Council released the funds that were on hold in the 2019 budget for the Gilmour Point washroom/change house/shelter.
The cost estimate for the project by Hughes Downey Architects is $225,00 to $250,000 plus HST and includes mechanical/ electrical, ventilation, lighting, power and building.
The estimated does not include septic, well and pump system or electrical services but these costs will fall within the overall budget for the project, for which $450,000 has been budgeted all told
The 2017 and 2018 approved capital budgets included amounts of $20,000 and $150,000 respectively for the project. An additional amount of $280,000 was included in the 2019 capital budget submission.
“We had a meeting with the rec committee and they were quite pleased with the changes,” said Dep. Mayor Ron Sleeth.
Public Works Manager Marks Segsworth said the architect’s fees would be “in the neighbourhood of $20,000.”
Council rejects motion to oppose development service charge changes
A motion brought forth by Coun. Ross Sutherland opposing changes to development services charges was defeated at South Frontenac’s regular Council meeting Tuesday night in Sydenham.
Sutherland’s motion stemmed from a similar motion in Peel Region, which is concerned that provincial government changes to development charges legislation may eliminate the charges altogether. Peel is concerned that without development charges, water bills will rise to pay for water and wastewater to new houses.
The South Frontenac motion read in part: “Moved that the Township of South Frontenac believes that growth should pay for itself through development charges and that development services charges are critical to help South Frontenac pay for needed new infrastructure to accommodate growth, roads and fire halls and
“Further, that any changes to development fees that would move new development water servicing costs to water rates would have significant negative effect on water system users, particularly those on small water systems like in South Frontenac, and also adding a significant block to further development in our hamlets . . .”
The motion further requested that letters be sent to the Premier, Minister of Municipal Affairs, Leader of the Opposition, AMO and other Ontario municipalities.
“I won’t be supporting this,” said Mayor Ron Vandewal. “Development services said it would be handled through them.”
“If we’re going through a process of review, aren’t we putting the cart before the horse?” said Dep. Mayor Ron Sleeth.
“I do support this, we need to be proactive,” said Coun. Randy Ruttan.
$20 per diem
Council approved a $20 per diem for public committee of adjustment members to attend site visits outside of their district.
Generally, both public and Council committee members visit sites within their district and are compensated at $50 per meeting and $0.55 per kilometer to attend site visits and meetings.
The out of district site visits would be done at the request of the director of development services (Claire Dodds).
“I think this is getting to a slippery slope,” said Mayor Ron Vandewal, but if it’s done at the request of the planner, I can support it.”
Council has directed staff to develop an arrangement whereby Central Frontenac residents will be able to make use of the South Frontenac Hazardous Waste site on Keeley Road, provided that all costs incurred by extending use of the site will be 100% recovered.
Central Frontenac staff approached South Frontenac to see if it is possible, and the contractor who handles the waste, Brendar, said there is extra capacity to handle more volume.
Details regarding how billing will be handled has been left to staff to work out.
South Frontenac Council took time out at their Saturday budget session earlier this month to discuss the Inverary Lake Association’s request for $15,000 to help them develop a lake assessment/management plan.
Although Council has never granted individual lake associations money to do lake studies, several of the larger lake associations have managed, through a combination of fundraising and grants, to complete their own studies. Given the large number of lakes in the Township (who even knows how many? when’s a pond a lake, or vice versa?) awarding one grant could blow the dam, so to speak, leading to a flood of similar requests.
However, there was general consensus that although it was too late for the 2018 budget, Council should consider the possibility of setting up a limited fund similar to the private lane enhancement program, which might encourage lake associations to develop plans for their lakes.
As Councillor Barbeau commented, “We need to line up our ducks first.”
Jeff Peters was one of six members of the Inverary Lake Residents Association who spoke passionately of the need to protect a small shallow lake just south of the Round Lake Road, near Inverary. Their concern is focussed on an application by a Mr Beech, acting on behalf of a numbered company, to divide a 52.8 acre lot which runs from Round Lake Road to Inverary Lake. The severance would create a new 15 acre lot with house fronting on the road, and retain the vacant 37.8 acre parcel, which has 1,424 feet of shoreline, and a private access lane called Sweetfern Lane. Because of the steep nature of the land on the north side of the lake, there is s special requirement that any structure have a minimum 40 metre setback from the shoreline.
The Lake Association members’ concern is that this severance would open the way for any future property owner to apply for three to five shoreline severances. Their argument is that the lake is already heavily loaded with phosphates and is borderline eutrophic (having an excess of nutrients with resultant heavy plant and algal growth leading to oxygen depletion). Or, as Peters put it, “It’s beautiful in the spring, but pea soup by midsummer.” Like the rest of the speakers, Peters referred to the Township’s Official Plan, which speaks of preserving the environmental quality and enhancing the rural nature of the Township.
They listed several studies which address the extreme fragility of Inverary Lake, which is part of the Collins creek watershed area. Later in the meeting, when the question of approving Beech’s application was called, Councillor Revill said that although he could see the residents’ concerns, “Unfortunately we have an obligation to follow through.” (ie, nothing of the current application to sever off the top portion of the property is in any direct way threatening the lake or adding more than the potential for one additional residence.) Councillor Sutherland brought a motion to defer a decision so that the planner could address the residents’ questions and concerns. A recorded vote passed the motion to defer. (Barr, McDougal, Revill and Vandewal were opposed.) Appointment of Deputy Clerk Confirmed Applause followed Council’s appointment of Angela Maddocks to the position of Deputy Clerk. CAO Orr, in recommending the appointment, noted that Maddocks has been with the Township for many years, and is well qualified to expand her role and range of responsibilities.
Lindsay Mills will continue in his existing role as Planner and Deputy Clerk for planning matters, and the job of Executive Assistant will remain vacant during the transition and will be assessed at a later time. Snow Removal Council approved Mark Segsworth’s recommendations for awarding snow removal contracts, except for Burridge and Bradshaw firehalls, which came in at much higher rates. They, along with the cemeteries, which have no budget allocation for 2018, will be cleared by Township staff, with the cemeteries being treated as a non-priority.
It’s anticipated that the 41 year old Frontenac Arena floor will soon need replacement; probably by 2021, at an anticipated cost of between $700,000 and 1,000,000. South Frontenac is responsible for 59% of the arena Board’s levy: CAO Orr outlined several options Council could follow to prepare for the expense. These will be discussed on budget planning day. For now, Council passed a motion to commit to funding its share of the cost for the Arena floor when the time comes. In Brief: Percy Snider’s application to revise his site plan to include a further equipment shed on his Lambert Road property was approved. Allan & Partners LLP were appointed as Township auditors for the years 2018-2022. funds were reallocated from roadside maintenance, hardtop maintenance and signage to cover an overage of $99,637 for loose top maintenance. A five-year contract for provision of legal services was awarded to Cunningham Swan who have served the Township since 1998, and who continue to offer the least expensive services.
Wayne Orr reported that the current building official has returned to Kingston, and Shawn Merriman of Central Frontenac was appointed to provide interim services. Appointments to the newly-formed Heritage Committee were announced. Brad Barbeau will be the Council representative, and community members are: Pat Barr, Linda Caird, Michael Gemmill, David Jeffries, Wilma Kenny and Mark Millar.
Budget Day is Coming!
Council has set aside Saturday November 18, beginning at 8:00 am (!) to chew its way through planning the 2018 budget. The meeting is open to the public, a unique way to spend your Saturday.
Coming in at a whole 16 minutes, Tuesday’s regular South Frontenac Council meeting in Sydenham wasn’t the shortest on record (14 minutes) but it was close.
Still, after acknowledging that the meeting was being held on Coun. Ron Sleeth’s 74th birthday, Council did cross a few T’s and dot a few I’s.
For one thing, the Harrowsmith Beautification Committee was recognized as a committee of Council. Based on the model of the successful Verona Community Association, the committee has been busy with a beautification project for Harrowsmith that includes flags, flowers and benches.
When asked by Mayor Ron Vandewal if they “are they as organized as Verona?” Councilor Brad Barbeau replied: “there’s a lot of enthusiasm.”
Still with Harrowsmith, Council authorized a $1,000 donation to Harrowsmith Public School for new playground equipment. Councillor Mark Schjerning commented that he was speaking in favour of the motion but also observed: “given what we did for Loughborough and the fact that we have six public schools in the Township, we can probably expect four more similar requests.”
And CAO Wayne Orr gave Council a rundown on new signage at the Township offices in Sydenham.
“We’ve had people with accessibility issues come up the ramp only to be told that building and planning are downstairs,” Orr said. “And we need to make office hours and the entrance to Council Chambers more accessible from the street.”
Council also approved the purchase of 50 new self-contained breathing apparatus units and 150 spare air bottles for the fire department. The price tag of $572,991 plus taxes will be paid this year from reserves to take advantage of a group discount with Kingston but will be listed on the 2018 fire budget.
And finally, Orr gave a brief report on six small-scale (five acres or less) approved in the Township. None of these projects were brought to Council for approval.
Vandewal speculated that the reason none of them came to Council is that they had First Nations endorsement meaning that they didn’t need the points that township approval would have given them.
Although the official approval will have to wait until next week’s Council meeting, South Frontenac Council approved the purchase of 50 new Self Contained Breathing Apparatus (SCBA) units and 150 spare air bottles at its Committee of the Whole meeting Tuesday nigh in Sydenham.
Fire Chief Rick Chesebrough said an opportunity came along to buy the state-of-the-art SCBA because the City of Kingston Fire Department bought units earlier this year and the company is allowing South Frontenac to piggy-back in on the deal.
Chesebrough said Frontenac Islands, Napanee and Loyalist municipalities are also considering taking similar offers and cost savings could be even higher.
South Frontenac had put $680,000 in its 2018 budget (yet to be finalized) for new SCBA but with the special offer the cost would be $572,991, Chesebrough said.
The total savings could be between $114,00 and $135,000 but the municipalities have until Nov. 30 to decide. The South Frontenac budget isn’t scheduled to be finalized until at least Dec. 5 (or more likely Dec. 19).
“This would mean that our mutual aid partners would all be using the same apparatus which allows for interoperability,” Chesebrough said.
He said the advantages of these new SCBA are increased firefighter safety with built-in thermal imaging cameras, lightweight bodies, increased air supply, 15-year warranties, built-in telemetry for future blue tooth connection, rechargeable batteries and serviceable tunnel straps for complete decontamination.
Let the budget process begin.
South Frontenac Treasurer Louise Fragnito presented Committee of the Whole with the draft capital budget for Corporate Services, Protective Services, Recreation and Planning Tuesday night with a total of $782,000 for those departments.
“The items presented are in line with the target capital budget within the 10-year long range financial plan previously presented with amendments to maintain a minimum $10-million reserve balance as well as a 2.0 per cent taxpayer impact,” she said. “The draft capital budget represents the initial listing received from all department heads incorporating input from committees and Council.”
“Each line of the budget is subject to Council approval,” said CAO Wayne Orr.
“Some of these lines are a little bit out there for my taste,” said Mayor Ron Vandewal. “For example the tennis court fencing at Point Park — we had that before and it didn’t work out.”
Of course these figures represent only the non-public works projects and costs.
The public works budget, which represents the bulk of municipal spending, will be presented Oct. 24.
The combined budget is scheduled to be tabled Nov. 7, with delegations on the budget document being heard Nov. 14.
There is a special Saturday Council meeting Nov. 18 for budget deliberations.
The budget could be approved as early as Dec. 5 or as late as Dec. 19.
It looks like there will be some action on Fermoy Hall this year after all. On the advice of Public Works Manager Mark Segsworth, Council decided at its regular meeting Tuesday night in Sydenham to begin work with asbestos removal and whatever else they can get done with the $30,000 earmarked for building upgrades in the 2017 capital budget. It was a complete 180 for Segsworth, but those Bedford folks can be quite persuasive when it comes to their history. On July 11, a report was presented to Council outlining the costs associated with asbestos removal and other environmental cleanup costs. At that time, the recommendation was that no further action be taken.
“In hindsight, we probably should have recommended the money then that we’re recommending now,” Segsworth said. “but we met with the Bedford Rec Committee and there is a lot of passion regarding that hall. “And whatever we do, the asbestos needs to be cleaned up.” “It was built as a municipal hall in 1855,” said Coun. Pat Barr, who represents Bedford. “There was a well drilled in 1971. “But even if you demolished it, you’d have to dispose of the contaminated material and we’ve applied for a Trillium grant and there are people prepared to do fundraising.” Segsworth said the hall is unusable right now, and not just for the asbestos. “It will take another $50,000 at least for structural integrity of the foundation, walls and the chimney,” Segsworth said. “Also, there’s no water and outdoor facilities. “But it’s a diamond in the rough, the windows have all been replaced and there was new siding put on about nine years ago.”
Mayor Ron Vandewal suggested waiting until a decision on the Trillium grant came through in a couple of weeks but Barr was having none of that. “If we get the grant or not, there’s too much chance that the cleanup won’t get done if we don’t do it now,” she said. Sydenham water metres Council approved new metres for Sydenham water on the recommendation of Public Works Manager Mark Segsworth at a cost of $470 per metre for replacements and new installations. Segsworth said the current metres are old technology and just don’t work right in many instances. He said there would be $50,000 in the 2018 for metres so that half of the metres can be brought up to current standards. Coun. Ross Sutherland proposed a motion that stated the costs would not be passed on to residents which carried. However, Sutherland and fellow Loughborough Coun. Mark Schjerning voted against the original motion to replace metres in the first place.
Public Works to cover Point field over runs Spurred by a rare coalition between Mayor Ron Vandewal and Dep. Mayor Norm Roberts, Council voted to pay for a cost overrun on the football field and track in Sydenham out of the Public Works Budget, rather than the Parks Reserve Fund as suggested by the Public Works Manager. St. Paul United to become three dwellings Council approved a zoning change that will allow three housing units in the old St. Paul United Church in Harrowsmith. An old unused road allowance was stopped up to provide the necessary acreage to allow septic for the residences (one in the rectory and two in the church). Originally the plan had been to use the buildings for a Montessori training centre.